BioCert TimeSafe Software (Professional & Enterprise) is a feature-rich time and attendance tracking software that works with the BioCert Time & Attendance to track employee start and stop work times:

• Absences
• Tardiness(Leaving early or arriving late)
  
• Overtime
• Holidays
• Vacations

BioCert® TimeSafe™ Professional vs. Enterprise

For most of our customers, the BioCert® TimeSafe™ Professional is more than enough - but we do also offer an Enterprise Upgrade.  The Enterprise upgrade offers the ability to "lock-out" employees from starting their shifts too early (as described below) and offers the additional features of:

• Multiple Administrators
• Advanced capability of knowing who is "currently on-site" with a quick view
• Multiple User Roles
• SQL Interface Capability
• Advanced Rounding Rules
• Advanced and Customized Reports
  

Positive ROI Within 1 Month

Positive Return On your Investment is very possible within a 1 month period using the BioCert TimeSafe System.  This means that for a small business with 25 full time employees, the BioCert TimeSafe System could actually pay for itself within 30 days of installation... Now THAT's real savings.  By eliminating buddy punching, manual calculation errors, "rounding up" of time in or time out by employees, the BioCert TimeSafe can ensure that your payroll calculations are factual and are fair both to the employee and to the employer.

If you have 25 full time employees making an average of $10.00 per hour, you have a $520,000.00 annual payroll without even calculating all of the other costs (FICA, Employer Matching Contributions, Unemployment Insurance, Benefits, Sick Days, etc). 

As a small business owner in the current economic climate, employees taking YOUR time for THEIR unauthorized activities can really affect your bottom line.  Let's assume that your small business with 25 employees has on average a miniscule 10 minute variance per employee between the actual hours worked and what is shown on the employee's timecards.  This minimal variance can be attributed to employees arriving late for work, leaving early, taking long lunches, unauthorized breaks, and even just general "screwing off" on your time.  It is important for all aspects of your business that you accurately record employee work time for their payroll, Federal and State taxes, unemployment benefits, workman's compensation insurance and other regulatory requirements.  The out of pocket expenses of paying for unworked time can really affect your business - and your pocketbook.

10 minutes per day x 25 employees x 5 Days x 52 Weeks @ $10.00 per hour = $10,833.00 of wasted payroll expense.  That is an unnecessary cost to your business of over $900.00 per month in just raw payroll costs - not including other expenses - enough to hire a part time employee, or even enough money to possibly NOT have to lay-off one employee in a downturn.

In the example above we assumed that employees were "over reporting" only 10 minutes a day of non-productive time on their timecards.  We did not include other errors or fraud such as "buddy punching", manual calculation errors, rounding errors, or other mistakes.

Guess what ??? ---- Under Federal Law - that 10 Minutes becomes 15 or 30 MINUTES for which you have to pay the employee.  That's right - FREE Bonuses for everyone (except you) courtesy of Uncle Sam!

State and Federal Laws require that you must round Non-Exempt employee's time using the 7/8 minute rule.  If a non-exempt employee clocks in-or-out more than 7 minutes before or after each 15 minute hourly segment you must round UP or down to the next 15 minute segment. 

Example - Jeff and Suzy: Jeff and Suzy both have the 8:00AM to 5:00PM shift at the local Fuzzy's Fast Food joint.  They both have the same shift, the same responsibilities, the same pay, but Jeff works the system and makes $37 more per week than Suzy. 

Here's how:

Jeff clocks IN for the day at 7:52 and Suzy clocks IN at 7:53.  Jeff would get paid an extra 15 minutes more than Suzy under these rules.  Likewise, if - Suzy clocks out at 5:07 and Jeff clocks out at 5:08, Jeff would also get an extra 15 minutes more than Suzy on his paycheck.  30 minutes of extra dough just for waiting 2 minutes.

Jeff's just not being a jerk; he knows how to "work the system" and will use it to his advantage.  Under Federal Law Jeff is legally allowed to put an extra $5 ($7.50 for overtime) in his pocket each and every time he clocks in and out this way.  If he simply takes a little longer to change into his "street clothes", wash his hands, put away the mop, or just slowly walk to the time clock while he chats with his coworkers - he can affect a positive change in his paycheck and a seriously negative change to your bottom line.

The BioCert TimeSafe System will generate an exception report showing this type of behavior so supervisors or managers can quickly address Jeff's lousy attitude and theft of resources.  Mess around on your own time Jeff - and not on my dime! (No actual Jeff's were harmed in this example and apologies to the many great Jeff's of the world).

Restrictions on Rounding

Federal law imposes important restrictions on how you can round employee time. In general, rounding is allowed only as long as the following criteria are met:

   1. The rounding must work both ways, both in the employer's favor and the employee's favor. You can't decide to only round when it works out to your benefit.
   2. You cannot round in increments greater than 15 minutes. So if your employees are clocking in more than 15 minutes ahead of their scheduled start, you can only “round away” a maximum of 15 minutes of the coffee-and-chat time. You'll still have to pay them for the rest.
   3. The rounding must be applied in such a way as the employee is still fully paid for all hours actually worked. If your employees are clocking in 10 minutes before their scheduled start time and actually starting work early, you cannot “round away” that work time, even though it occurred prior to the scheduled shift start time.

You should also check with an employment lawyer to see if your state has additional regulations regarding rounding. Remember, when there is a difference in Federal and state law, the one that “rules” is the one that's best for the employee.

What If Rounding Isn't Enough?

If you have a significant problem with employees clocking in or out at times other than their scheduled start and stop times, what you may need to upgrade to the BioCert TimeSafe Enterprise, which offers a lockout feature. This is a setting that prevents employees from punching in more than a set number of minutes before or after scheduled shift change times. Employees can continue to arrive early for coffee and conversation, but they can't put themselves on the clock until it's time to start working.

BioCert TimeSafe

Reduces Payroll Processing Cost